MaxOff
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Operations for studios

Run your studio from your phone.

MaxOff is the operating system for small studios: attendance, leave, tasks, client projects and approvals in one app your team already has on their phone, and the final say is always yours.

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Roles
Owner, Admin, Crew
Times
IST
History
Never overwritten
Install
From the browser

Questions

Three questions every studio owner asks.

  1. Live

    Who’s in today?

    Attendance with Start day and End day, approved by you. Today shows the day’s attendance in one row; one tap opens everyone’s day.

  2. Live

    Did they actually see the task?

    Every assignee taps Task Noted. If they don’t, you hear about it.

  3. Live

    What’s waiting on me?

    Days to approve, leave, comp leave, expense claims and crew tasks waiting for your final approval, all in one place, with how long each has waited.

Live

What it does today.

Everything here is live in the app now.

Your team’s day

  • Live

    Attendance

    Each person taps Start day and End day on their phone. You approve the day, and corrections sit beside the original.

  • Live

    Leave

    People request leave and only you decide. Holidays and weekly offs are yours to set.

  • Live

    Comp leave

    Extra work is noted, and you grant half a day, a full day or nothing. Credits expire at the end of the month.

  • Live

    Expense claims

    A member adds a claim, you approve or reject it, then mark it paid. Only the two of you see it.

  • Live

    Month summary

    Attendance, leave and comp leave for each person and for the whole team. Yours alone to see.

The work

  • Live

    Tasks with “Noted”

    Every assignee taps Task Noted, and one primary owner marks it Done. A task has a type, a due date and time, a priority, optional stages and its own chat. Crew can suggest a task; you or an Admin turn it into one.

    Task

    Cut the launch film

    Aarav is the primary owner, with Tara

    1. AssignedTo Aarav and Tara
    2. NotedBoth tapped Task Noted
    3. DoneAarav marked it Done
    4. ApprovedYou made the final call
  • Live

    Today, My Day and a calendar

    You get Today: what needs you first. Crew get My Day: only what needs them. The calendar has day, week and month views, with shoots and meetings, leave, holidays and who’s free.

  • Live

    Owner-final approvals

    Done goes to the approving Admin, if there is one, then to you. Final completion of a crew task is always yours.

  • Live

    Notifications and reminders

    A bell in the app, push to the phone, and email only for the important few. Reminders before a deadline, escalations when a task isn’t noted, and quiet hours at night.

  • Live

    End-of-day report

    A report for you at the end of every day, saved and never rewritten, and a weekly summary email on the day you pick.

Clients

  • Live

    Client projects

    One-time, weekly or monthly. Each cycle starts by itself from its item list, and every item moves through its own stages. Admins run their own clients’ projects end to end, and crew never see client work.

  • Live

    Clients

    Client records with contacts, brand details and custom fields. Admins edit the clients assigned to them.

Set up once

  • Live

    People

    Invite by link, set roles and job titles, and deactivate someone without losing their history.

  • Live

    Settings

    Holidays, days off, thresholds, job titles and custom fields. All editable by you, no developer needed.

  • Live

    Templates

    Task templates, project templates and stage presets for the work you repeat.

Views

One app. Three views.

Each role sees what it needs, and nothing it shouldn’t.

Choose a role
The Owner’s calendar: the week, leave, holidays and who’s free.
An Admin’s Today: their approval step, their clients’ projects, the team’s day.
A crew member’s My Day: only what needs them today.

A day

A day in the studio.

One ordinary Wednesday at Northwind Studio.

  1. 09:05

    Start day

    Aarav taps Start day. You see who’s in, in one row.

  2. 10:10

    Assigned, and noted

    Isha assigns “Cut the launch film”. Aarav and Tara tap Task Noted.

  3. 13:40

    A shoot

    The Saffron Café shoot is on the calendar, with who’s free that day.

  4. 17:20

    Done, then approved

    Aarav marks the task Done. Isha approves it, and the final say is yours.

  5. 18:30

    End day

    Everyone taps End day. Your end-of-day report is saved.

  6. 08:00

    Next morning

    Saffron Café’s October cycle is ready, with its items lined up.

On your phone

Feels like an app.

  • Installs from the browserAdd it to your home screen. There is no app store.
  • Push notifications, with quiet hoursReminders reach the phone. At night they wait, and arrive as one summary in the morning.
  • Behaves like a native appThe back gesture does what you expect.
  • Light and darkFollows your phone, or your choice.
  • Any modern phoneWorks on any modern phone.
  • At a desk tooOn a laptop, Enter sends a chat message.
Owner, 8:00 in the morning

Roles

Three roles. One owner.

Job titles are labels. Permissions come from the role.

  • Owner

    One per company. The final say.

    Can

    • Sees everyone’s day on Today, and what needs them first.
    • Approves the day and decides all leave and comp leave.
    • Approves or rejects expense claims, then marks them paid.
    • Gives the final approval on every crew task.
    • Gets the end-of-day report and a weekly summary email.
    • Sees who can’t be reached by notifications.
    • Sees the month summary for each person and for the team.
    • Sets holidays, days off, thresholds, job titles and custom fields.

    Coming

    • Sees revenue and reports. Money is visible to the Owner only.

  • Admin

    Runs clients and work, day to day.

    Can

    • Creates and assigns tasks.
    • Does the Admin approval step before the Owner’s.
    • Runs client projects for their own clients, end to end.
    • Has their own Today and a work report.
    • Sees the team list and who is in today, but not attendance history.
    • Sees others’ work on the calendar only as Busy.
    • Edits the clients assigned to them, and manages lists and templates.
    • Marks their own attendance and requests leave, like Crew.

    Never

    • Decides attendance or leave.
    • Sees money.

  • Crew

    The people doing the work.

    Can

    • Taps Start day and End day.
    • Taps Task Noted on every task assigned to them.
    • Has My Day: only what needs them today, then the week ahead.
    • Sees only their own day and their own calendar.
    • Suggests tasks.
    • Requests leave, and adds a note when they worked extra.
    • Submits expense claims. Only they and the Owner see them.

    Never

    • Sees client work.
    • Sees money.

Money stays with the owner.

Coming

Coming next.

Not live yet. This is what is on the way.

  • Coming

    Work submission

    Crew members hand in their files at full quality, never re-encoded, and originals are kept.

  • Coming

    Owner-only revenue and reports

    Amounts and billing are yours only, never Admins’ or Crew’s.

  • Coming

    Working hours, late starts and leaving early

    Set working hours. A late start is marked after a grace period, and leaving early needs your OK.

Trust

Built to be trusted with your team’s days.

  • Invite-only

    People join with an invite link from you.

  • History is never overwritten

    Corrections and cancellations are recorded next to the original.

  • Every change is recorded

    Who did what, and when.

  • Permissions in the database

    The database enforces permissions, not only the screens.

  • Nightly encrypted backups

    Encrypted every night and kept for a month.

  • Clients never log in

    Your clients have no access. Their records stay yours.

How it starts

Four steps.

  • Invite your team by link

    Send each person an invite link. They join with the role you choose.

  • They tap Start day

    Each person starts and ends their day on their phone.

  • Assign the work. They tap Noted.

    You or an Admin assign a task. Every assignee taps Task Noted, so you know it was seen.

  • You decide

    You approve the day, decide leave, comp leave and expense claims, and give the final approval on crew tasks.

Demo

The final say is yours.

Built by a working studio, used by its team every day.

Tell us about your studio

Email us your name, your studio, your team size and what you want to fix first.

Request a demo (opens an email)

No mail app? Write to us from your own email.

hello@maxoff.in

We usually reply within two working days.